About This Job:
Company Name:
United Nations
Location:
Bonn, Germany
Description:
United Nations Considerations:
The United Nations does not impose any limitations on the ability of men and women to take part in its main and subsidiary organs in any capacity and on an equal basis. There is no smoking allowed at the UN Secretariat. By receiving a letter of being appointed, employees submit to the Secretary-General's authority, which allows them to be assigned to any UN office or activity in compliance with personnel regulations. Temporary positions are exempt from this condition of service, which is applicable to all position-specific job openings. To be evaluated for the present position, applicants must provide accurate and comprehensive information about their qualifications and personal profile in accordance with the guidelines in Inspire. Reference checks will be performed on candidates who are being seriously considered for selection in order to confirm the information submitted in the application.
Responsibilities:
Budget:
• Offer assistance in reviewing, analysing, and preparing the long-term plan and any necessary adjustments.
• Create supporting documentation (a narrative report and accompanying tables) regarding the completion of budget proposals and cost estimates, taking into account the needs of both staff and non-staff.
• Help managers and the administrative officer elaborate on the resources needed to prepare the budget.
• Conduct research and assist the Administrative Officer with the budget evaluations of the Convention's and related agreements' pertinent governing bodies.
• Keeps an eye on spending, compares it to the approved budget, and makes any required adjustments.
• Examine requests for services and products to make that the right things have been paid for and that there are enough cash available.
• Analyse discrepancies among approved budgets and actual spending to help prepare budgetary performance submissions and finalise budget performance reports.
Payments:
• Examine the instructions for incoming payments.
• Get payments ready for the cashier's final distribution.
• Verify the deposits of all incoming monies for both assessed and voluntary contributions.
• Inform payees of payment status.
• Respond to enquiries from employees, the administrative officer, business associates, and contributors about matters pertaining to deposits and payments.
• Write or prepare letters to answer questions about pertinent budgetary and financial issues.
• Keep files current and maintained.
• Help with data gathering and analysis, prepare reports and data presentations for information sharing, answer questions, manage knowledge, plan, and make decisions.
• Help with updating informational materials, like brochures or websites, and creating visualisations.
Professionalism:
understanding of and proficiency with financial laws, regulations, and processes in a UN setting. the capacity to conduct data interpretation, modelling, and analysis to aid in decision-making. exhibits professional skill and subject-matter mastery; takes pleasure in work and accomplishments. is driven by commercial instead of personal concerns and is diligent and effective in keeping promises, adhering to deadlines, and producing results. exhibits perseverance when confronted with challenging issues or obstacles and maintains composure under pressure. dedication to putting gender equality into practice by guaranteeing that men and women participate fully and equally in all facets of the workplace.
Teamwork:
Cooperates with co-workers to accomplish organisational objectives seeks feedback by sincerely appreciating the opinions and knowledge of others, is open to learning from them, and prioritises team goals over personal ones.
Planning & Organizing:
Establishes specific objectives that align with established tactics determines which tasks and activities are most important. sets priorities as needed and allots the right quantity of resources and time to do tasks.
Education:
High school diploma or equivalent is required.
Job - Specific Qualification:
Additional education in finance, administration, or a similar discipline is necessary.
Work Experience:
It is necessary to have at least seven years of increasing responsibility in the fields of finance, budgeting, accounting, administrative services, or a similar field. Candidates with a first-level university degree are exempt from the mandatory years of advancing work experience requirement, which is lowered to five years. It is necessary to have prior budgetary or financial experience with the United Nations or other international organisations. It is necessary to have prior experience with an ERP system (enterprise resource planning) like SAP or a comparable one. It is preferred if you have experience with financial reports and budgeting. It is preferred if you have experience finding and fixing operational issues and disparities in financial data. It is preferable to have at least one year of expertise in statistical computing or a similar field.
Languages:
The United Nations Administration uses English and French as its working languages. Proficiency in English is necessary for the advertised position. It is preferable to know another official language of the United Nations. NOTE: "Knowledge of" equates to an overall score of "confident" in each of the four areas, while fluency equates to a score of "fluent" in every one of them (read, write, speak, and understand).
Assessment:
A competency-based interview may follow an assessment activity used to evaluate eligible candidates.
Special Notice:
For a maximum of six months, this role is intermittently available. The selection process will be carried out as an interim position if the chosen applicant is a member of the UN Secretariat staff. Although the chosen candidate may have the chance to obtain new work experience through this temporary assignment, the position's selection is only temporary and has no impact on its future tenure. Applicants domiciled at their place of duty may be the only ones eligible for this temporary employment, depending on the position's financing source. Applicants must be authorised to perform duties for the United Nations in the place of duty where the employment is located in order to be considered for General Service and similar roles. The UN Secretariat is dedicated to having a team that is geographically diverse and gender balanced 50/50. Applications from women are highly encouraged for this role. Ensuring the highest possible levels of efficiency, competence, and integrity—while taking into account regional diversity—is the top priority when hiring and promoting employees at the United Nations. It is highly recommended that all candidates apply online as soon as the position is posted and well in advance of the deadline specified.