Full job description:
Full Time Dubai The ideal applicant would be capable of organizing meetings and other workplace activities with efficiency. They should be at ease managing outgoing mail, distributing letters to staff members, and taking in incoming calls. To properly engage with office guests and conduct candidate interviews, they also need to have a pleasant manner. Visitors' inquiries, simple and correct information provision, phone and email screen handling, inbound call transfer, and referral of issues or concerns to the relevant resource that sorts and distributes mail, packages, and other deliveries are among the responsibilities. a secure and hygienic welcome area by adhering to protocols, guidelines, and regulations; scheduling meetings and conferences; setting up meeting spaces; and making arrangements for guest parking. travel arrangements and details by liaising with the assigned travel supplier. office operations by maintaining office supplies & equipment inventory, anticipating needed stocks, placing & expediting orders, and verifying receipt of supplies functioning of the machinery by fulfilling the criteria for preventive maintenance and requesting repairs. With supplier’s/service providers, requests for quotations for new purchases, negotiates rates/deals, places orders and follows up on delivery account payables by verifying transaction docs (i.e. invoices, delivery notes, statements of account, outstanding reports), reconciling discrepancies & coordinating with Accounts for the release of payments and raising request in the ERP system. and maintains files and records Junior staff (i.e., office boys, girls, and cleaners) work with the HR team in regards to employment requirements, candidate interviews, employee final settlements, health insurance endorsements, and inbound candidate coordination, which includes receiving all necessary documents for travel and accommodation visa processing and/or relocation activities for expatriate hires.
Qualifications & Experience:
Associate’s or bachelor’s degree in related field. Professional attitude and appearance. Excellent written and verbal communication skills. Competence with the Word, Excel, and Outlook programs from Microsoft. Strong time management abilities. able to constructively contribute to a team environment and assist with a variety of responsibilities as needed. Time-management and multitasking abilities, including the capacity to set priorities. Previous experience working in a similar field or as a receptionist or office administrator. Experience with administrative and clerical procedures. Work proficiency in Microsoft Office suite. Strong communication skills. Friendly and upbeat demeanor.
