About This Job: 
Company Name: 
CAPEGA
 

 Location:
 Stockholm, Sweden
 

 Category: 
Executive Aid
 

 Description: 
About Company: 
About Quant:
 When it comes to helping customers on their path to Smart Maintenance, Quant is the best partner. A systematic maintenance method combined with integrated digital technologies to promote safety, cost optimisation, plant efficiency, and sustainability is known as "smart maintenance." Strong relationships among Quant and our clients are the foundation of our success. Quant has led the industrial maintenance market for over thirty-five years, preserving and enhancing the equipment performance, production, and safety of more than 400 locations worldwide. With 71 locations around Europe, the Arabian Peninsula, and the Americas, Quant has 2,700 employees. 
 

Job Summary: 
By handling high-level administrative duties, strategic planning, and efficient management of time, you will be crucial for supporting senior leadership as the CEO and CFO's executive assistant. In order to guarantee efficient executive operations, this role entails planning meetings, scheduling daily tasks, and creating important documents. 
As Organisation Manager, you will also be in charge of the daily operations of the office and maintain a well-organised and efficient work environment. A proactive, flexible professional with outstanding abilities to communicate and a dedication to effectiveness for assisting leadership and office operations is needed for this dual post. 
 

Key Responsibilities:
 Calendar management: 
Correspondence with external stakeholders and clients. 
Travel plans.
 Plans for the conference. 
Making presentations. 
Archival management. 
Handling the compensation for trip. 
Providing assistance to the board chairman and other members as required. 
Providing useful duties to the management team. 
Helping other employees with routine duties when required. 
Assistance for Quant AB/Quant Service Sweden's switchboard. 
 

Office management:
 Setting up conference spaces. 
Arranging for catering. 
Placing an order for office supplies. 
Communication with cleaning, security, and the landlord.
 Introducing safety and organising safety instruction. 
 

Qualifications: 
We are seeking a seasoned executive assistant with a strong emphasis on customer satisfaction and business success who speaks Swedish and English fluently. 
You have outstanding organisational abilities and exhibit a dynamic, self-assured, and adaptable personality that fits well in a fast-paced setting.
 You work diligently and responsibly, and you have a good outlook and are open to taking on new tasks. 
We are also searching for a candidate that can work efficiently under pressure and has a high stress tolerance.
 

 Application Process: 
Quant is working with Capega and Magnus Holmqvist, a recruitment consultant, on this process. We are always accepting applications, so please use the link to apply as soon as you can. Applications must be submitted by November 30th.
 Magnus Holmqvist can be reached at magnus.holmqvist@capega.se if you have any questions. Quant offers equitable employment opportunities. 
We value diversity and are dedicated to fostering an inclusive workplace for each and every employee.